We are UBD first year Gen-next students, from the Faculty of Business.

This blog was created in response to a corporate communication assignment given by Mr.Jeremy Brown (Welcome to our blog sir !) regarding the question:

"3. Consider five potential "killer" applications that you think will emerge in the in the near future (next 5-10 years)".

There are 5 of us in the group, and each have our roles in the assignment; where everybody participated in the many discussions and had contributed by sharing ideas. Moreover, each did their research and made a post on their allocated topics:


09B4125: on "networking" category, while also having full credits of being the template editor of this blog. Also, incorporating her own experience using the WhatsApp for iPhone.

09B4045: on "Office Applications".

09B4116: on "Education Application".

09B4124: on "Environment Applications".

09B4131: on "Travel Applications".

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Google Docs in "Office applications"

Friday, 16 April 2010 @ Friday, April 16, 2010

Office Applications

Office work is inevitable whether you are a university student, a person working under a company, a civil servant under the government, or even as an entrepreneur of you own business. Reports, presentations, spreadsheets and assignments are such examples of such type of work. Office applications are tools which make these works exist. They are like the canvas for the painter; where they act as a medium where information can be input and edited into paperwork. For years, office applications have been dominated by the Microsoft office tools, however there are other organizations that plan to break such a monopoly by introducing their own variant of office applications.




“Google”, surely almost everybody, if not everybody who have access to the internet has heard about this giant corporation. Especially in recent years they have been continuously inventing new applications which are successful and are widely used through out the community. In this context, they have come up with an application called “Google Docs” which we believe will be able to earn a lot of users in the near future due to its superior functions.


Why it can kill?
One of the things about Google Docs which makes it distinct and advantageous from other office documents is that it makes use of the internet to do wonderful things.

Easy collaboration
Firstly, it is obvious that Google made this application with the thought of people who do collaborative work as most office work as mentioned above such as presentations need collaborative team work. Google Docs is very convenient and offers less hassle when creating documents that requires group work.

Group members can just simply log into Google Docs through their Google accounts and make a sort of wiki document page which is only accessed to those involved in the project.

Group members can edit and post comments on the document at their own time to show changes and this is very convenient for group members who are not physically available during discussion meetings, such as those who are abroad or live far away. No longer is there any need to meet up to discuss, or the tedious step of sending each other work attached emails, which are less efficient, takes longer and clogs the in-box. Personally, I am also a recent user of Google docs and found it to be very useful and save a lot of time with group works.


Cloud storage
Secondly, Google Docs makes use of this new term called “Cloud storage” which means that the document is saved online. This is also a very useful thing as it means that it can be accessed anywhere, by any computer as long as the person has access to internet and has an account. It eliminates clutter and saves space in personal computers and eliminates the risk of loosing the document in case when something goes wrong with the computer where the document is saved in. Recently Google allows any type of file to be quickly uploaded to Google docs in its original format and is accessible anytime. Google Docs allows an adequate amount of 1 gigabyte of space for uploading unconverted files and allows purchase of additional space at a cheap rate of US $0.25 per gigabyte.


Simple, easily adaptable and functional
Another reason why we believe that Google Docs would easily gain popularity in upcoming years is that it has a simple interface which is similar to the current most usable office application which is Microsoft office. Google Docs has the ability to do presentation or power point slides, and spread sheets (equivalent to Microsoft Excel). By making the interface similar while offering better functions, people would have no problem with converting to Google Docs. Furthermore, as said before, Google Docs also provides a lot of other functions and advantages such as being able to translate words into 40 different languages, more confidentiality as you need to be a part of the group and the works are password protected. Lastly Google Docs is free, without the need to tediously install or buy any CD.


However.....
In justifying the Application, we find that Google Docs although a great potential, may also have drawbacks. For one, its strength may also be its weakness, as you need to have access to the internet to access the documents. For certain countries where the digital divide is huge and internet access is not so available, Google Docs may not be so practical.

• 09B4045 •

references

+ WhatsApp

+ eBooks(i)
+ eBooks(ii)

+ google docs(i)
+ google docs(ii)
+ google docs(iii)

+ electronic passport(i)
+ electronic passport(ii)

+ solar phone(i)
+ projector phone(ii)
+ panoramic camera(iii)